Technical Guidelines

Parallel Session (Presenters)

The 5th International Conference on Archives, Social Science, Humanities and Education (ICoASHE) 2026

1. Introduction

The Parallel Session is an essential component of the 5th International Conference on Archives, Social Science, Humanities and Education (ICoASHE) 2026. Each presenter is expected to actively contribute by presenting research findings, participating in scholarly discussions, and adhering to the conference schedule and procedures.

These guidelines are intended to ensure that all presentations are conducted professionally, efficiently, and within the allocated time.

2. Parallel Session Information

Date
Thursday, 23 July 2026

Time
13.30 – 16.00 WIB

Presentation Format
Hybrid (Offline and Online)

Presentation Duration
15 minutes

Discussion and Q&A
5 minutes

Total allocation
20 minutes

3. Before the Parallel Session

All presenters are requested to:

A. Attendance

• Arrive at the assigned room or join the Zoom Meeting at least 10–15 minutes before the session begins.

• Register attendance with the Liaison Officer (LO).

• Ensure that your name appears on the presentation schedule.

B. Presentation Materials

Prepare the following:

• PowerPoint Presentation (.ppt/.pptx)

• PDF backup (recommended)

• Presentation file named:

PresenterName_PaperTitle.pptx

Example: MazayaPutri_DigitalTransformation.pptx

C. Presentation Content

The presentation should include:

• Research Background

• Research Objectives

• Methodology

• Results and Discussion

• Conclusion

• Recommendations (if applicable)

4. Dress Code

Presenters are requested to wear professional or business attire.

Offline Presenters

• Batik or formal business attire

• Conference ID badge must be worn throughout the event

Online Presenters

• Formal attire

• Neutral and professional background

• Camera switched on during the presentation whenever possible

5. Technical Requirements

Offline Presenters

Please:

• Submit presentation slides to the Liaison Officer before the session begins.

• Bring a backup copy on a flash drive.

• Arrive before your scheduled presentation.

• Remain in the room until the end of the session.

Online Presenters

Please ensure that:

• Internet connection is stable.

• Laptop or computer is fully charged or connected to power.

• Camera and microphone function properly.

• Zoom application is updated.

• Presentation file is readily accessible.

Please rename your Zoom profile using the following format:
Presenter – Full Name – Institution
Example: Presenter – Mazaya Putri – Universitas Padjadjaran

6. Presentation Flow

Each presentation will follow the sequence below.

Step 1

Moderator introduces the presenter.

↓

Step 2

Presenter delivers the presentation.

Duration: 15 minutes

↓

Step 3

Moderator opens the discussion.

↓

Step 4

Questions and Answers

Duration: 5 minutes

↓

Step 5

Moderator concludes the discussion and invites the next presenter.

7. Time Allocation

8. During the Presentation

Presenters are encouraged to:

• Speak clearly and confidently.

• Maintain eye contact with the audience (offline) or camera (online).

• Present key findings rather than reading slides verbatim.

• Keep slides concise and visually clear.

• Respond respectfully to questions from participants.

• Stay within the allocated presentation time.

9. Discussion Session

Following each presentation, participants will be invited to ask questions.

Presenters should:

• Listen carefully to each question.

• Provide concise and relevant responses.

• Maintain professional and respectful communication.

• Accept constructive feedback positively.

10. Code of Conduct

All presenters are expected to:

• Respect other presenters and participants.

• Use professional and academic language

• Avoid offensive or discriminatory remarks.

• Maintain academic integrity.

• Acknowledge sources appropriately.

• Follow instructions from the moderator and organizing committee.

11. Technical Issues

Offline Presentation

If technical problems occur:

• Inform the Liaison Officer immediately.

• The presentation may continue using a backup device if necessary.

Online Presentation

If internet connectivity is interrupted:

• Rejoin the Zoom Meeting immediately.

• Notify the Liaison Officer through WhatsApp if unable to reconnect.

• If necessary, the moderator may reschedule the presentation to the end of the session, subject to time availability.

12. Attendance Policy

Presenters are expected to remain in the session until all presentations have concluded.

This is intended to:

• Support fellow presenters.

• Encourage academic discussion.

• Promote networking and collaboration.

13. Presentation Tips

To deliver an effective presentation:

• Focus on the main contribution of your research.

• Avoid overcrowding slides with text.

• Use figures, tables, or diagrams when appropriate.

• Rehearse your presentation beforehand.

• Allocate approximately:

  • 3 minutes for Introduction

  • 3 minutes for Methodology

  • 7 minutes for Results and Discussion

  • 2 minutes for Conclusion

14. Session Closing

At the conclusion of the Parallel Session:

• Participate in the group photo (offline) or screenshot session (online).

• Ensure attendance has been recorded.

• Complete any evaluation form provided by the organizing committee (if applicable).

15. Important Notes

Please remember the following:

• Join or arrive at your assigned room at least 10–15 minutes before the session.

• Keep your presentation within the allocated 15 minutes.

• Prepare a backup copy of your presentation file.

• Follow the moderator's instructions throughout the session.

• Remain in the session until all presentations have concluded.

• Maintain professionalism and academic etiquette at all times.